• Ease in filing of Forms/ Returns
  • Better compliance management
  • Total transparency through e-Governance
  • Customer centric approach
  • Enhanced service level fulfillment

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Helpdesk : FAQ on eFiling
 

1.

What are the steps for offline eFiling?

2.

What are the steps for online eFiling?

3.

How to apply for a Name?

4.

Can I apply for a Company Name Online?

5.

What is the validity period of the Name approved?

6.

What is the minimum number of directors required to form a company?

7.

What is the minimum number of subscribers required for registration of a company?

8.

What is the minimum Paid-up Capital at the time of registration of a company?

9.

What are the documents to be filed with RoC every year?

10.

How do I find SRN for form 1A filed before MCA21 project?

11.

How do I find Charge ID of Charge registered before MCA21 project?

12.

How do I find the country code required for filling in the eForm?

13.

What is an e-form?

14.

I need assistance to file e-forms as I have no knowledge of operating a computer.

15.

What is an Electronic or Digital Document? How is a physical document is converted into an electronic document?

16.

What if I have paper attachments to file with the E-form?

17.

I have scanned documents and want to upload/ submit the same.

18.

Can I have a copy of the filed e-form for my office records ?

19.

How are payments made electronically? What if I do not have a credit card or access to Internet Banking?

20.

Is it safe to make online payments?

21.

What about the privacy of data. Are the details/ information submitted through Internet freely accessible to all ?

22.

While browsing through the records of my own Company on the MCA portal, if I find certain errors in the data, how do I intimate the same to MCA for correction ?

23.

How do I use the view public documents facility on the MCA portal. Which documents are available for public viewing?

24.

How do I apply for certified copies of the documents ?

25.

Can Stamp duty be paid electronically?

 

1. What are the steps for offline eFiling?
1. Select a category to download an eForm from the MyMCA portal (with or with out the instruction kit.
2. At any time, you can read the related instruction kit to familiarise yourself with the procedures(you can download the instruction kit with eform or view it under Help menu).
3. You have to fill the downloaded eForm.
4. You have to attach the necessary documents as attachments.
5. You can use the Prefill button in eForm to populate the greyed out portion by connecting to the Internet.
6. The applicant or a representative of the applicant needs to sign the document using a digital signature.
7. You need to click the Check Form button available in the eForm. System will check the mandatory fields, mandatory attachment(s) and digital signature(s).
8. You need to upload the eForm for pre-scrutiny. The pre-scrutiny service is available under the Services tab or under the eForms tab by clicking the Upload eForm button. The system will verify (pre-scrutinise) the documents. In case of any inadequacies, the user will be asked to rectify the mistakes before getting the document ready for execution (signature).
9. The system will calculate the fee, including late payment fees based on the due date of filing, if applicable.
10. Payments will have to be made through appropriate mechanisms - electronic (credit card, Internet banking) or traditional means (at the bank counter through challan).
(a) Electronic payments can be made at the Virtual Front Office (VFO)or at PFO
(b) If the user selects the traditional payment option, the system will generate 3 copies of pre-filled challan in the prescribed format. Traditional payments through cash, cheques can be done at the designated network of banks using the system generated challan. There will be five banks with estimated 200 branches authorised for accepting challan payments.
11. The payment will be exclusively confirmed for all online (Internet) payment transactions using payment gateways.
12. Acceptance or rejection of any transaction will be explicitly communicated to the applicant (including facility to print a receipt for successful transactions).
13. MCA21 will provide a unique transaction number, the Service Request Number (SRN) which can be used by the applicant for enquiring the status pertaining to that transaction.
14. Filing will be complete only when the necessary payments are made.
15. In case of a rejection, helpful remedial tips will be provided to the applicant.
16. The applicants will be provided an acknowledgement through e-mail or alternatively they can check the MCA portal.

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2. What are the steps for online eFiling?
1. When the business or the registered users access the MyMCA portal, they enter their username and authentication details - Password/ Digital Certificate.
2. The user will be shown a list of eForms category-wise under eForms tab .
3. At any time, the users can read the related instruction kit, available under Help menu, to familiarise themselves with the procedures.
4. The users can then fill the appropriate eForm for the service required. There is an option of pre-fill facility in the eForms, where the static details such as name and address of the company will be pre-filled by the system automatically on entering the Corporate Identity Number (CIN).
5. The users attach the necessary documents to the eForm.
6. The users may avail the pre-scrutiny service of the eForm. The documents will be verified (pre-scrutinised) by the system. In case of any inadequacies, for example, if a mandatory column in the eForm is not filled in, the user will be asked to rectify before the document is ready for execution (signature).
7. The applicant or a representative of the applicant will then submit the duly signed documents electronically.
8. The system will calculate the fee, including late payment fees, if applicable.
9. Payments will have to be made through appropriate mechanisms - electronic (credit card, Internet banking) or traditional means (at the bank counter).
(a) Electronic payments can be made at the Virtual Front Office (VFO).
(b) If the user selects the traditional payment option, the system will generate a pre-filled challan in the prescribed format. Traditional payments through cash, cheques can be done at the designated network of banks using the system generated challan. There will be five banks with estimated 200 branches authorised for accepting challan payments.
10. The payment will be exclusively confirmed for all online (Internet) payment transactions using payment gateways.
11. Acceptance or rejection of any transaction will be explicitly communicated to the applicant (including facility to print a receipt for successful transactions).
12. MCA21 will provide a unique transaction number, which can be used by the applicant for enquiring status pertaining to that transaction.
13. Filing will be complete only when the necessary payments are made.
14. In case of a rejection, helpful remedial tips will be provided to the applicant.
15. The applicants will be provided an acknowledgement through e-mail or alternatively they can check the MCA portal.

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3. How to apply for a Name?
File eForm1 A by logging in the portal along with a payment of fees of Rs.500/- and attaching the digital signature of the applicant proposing to incorporate the company. If proposed name is not available apply for a fresh name on the same application.

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4. Can I apply for a Company Name Online?
Yes, You can avail this service at MCA portal.

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5. What is the validity period of the Name approved?
The approved name is valid for a period of 6 months from the date of approval. The Applicant can renew the name within 6 months by submitting a fresh Name application (Form-1A) along with the fees of Rs.500/-, by mentioning that the application is for renewal of the name already approved. Names inadvertently allowed or which are against the guidelines, which have subsequently come to the notice, may be withdrawn by the RoC before or after incorporation of the company.

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6. What is the minimum number of directors required to form a company?
Minimum no. of directors for Private Limited Company: Two. For Public Limited Company: Three.

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7. What is the minimum number of subscribers required for registration of a company?
Minimum no. of subscribers for Private Limited Company: Two. For Public Limited Company: Seven.

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8. What is the minimum Paid-up Capital at the time of registration of a company?
The minimum paid up capital for Private Limited Company: Rs.1,00,000/- For Public Limited Company: Rs.5,00,000/- This limit is not applicable to company having licence under section 25.

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9. What are the documents to be filed with RoC every year?
Invariably, the Balance Sheet and Annual Return have to be filed every year. Other documents such as, Return of Allotment (Form-2), Change of Registered office (Form-18), Change among the Directors (Form-32), Charges (Form-8, 10, 17, 13)etc., have to be filed within the due date from the events taking place in the company as per the Companies Act, 1956.

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10. How do I find SRN for form 1A filed before MCA21 project?
You may find SRN by entering NIC issued name approval reference number in the “Name Approval Reference Number” service available after logging into MyMCA portal.

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11. How do I find Charge ID of Charge registered before MCA21 project?
You may find Charge ID by entering the CIN or foreign company registration number of the company in the “View Index of Charges” service available after logging in MyMCA portal. System displays all active charges with date of charge creation and amount secured.

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12. How do I find the country code required for filling in the eForm?  
The application uses ISO Country codes and these are available under “help” tab of home page of MyMCA portal

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13. What is an e-form?
An e-form is the electronic equivalent of the paper form. The Ministry of Company Affairs has recently launched a major e-governance initiative MCA 21. In the new system, it is envisaged that all company related documents would be filed electronically. The new e-forms have been devised and notified by the Ministry for this purpose.

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14. I need assistance to file e-forms as I have no knowledge of operating a computer.
The process of e-filing is very simple. No prior knowledge of computer is required to file the e-form. If you need assistance, you may visit your nearest MCA21 Facilitation Centre for e-filing. The list of facilitation centres is given on the 'Facilitation Centres' link on the MCA portal. These Facilitation Centres have been opened by TATA CONSULTANCY SERVICES LTD. on behalf of The Ministry of Company Affairs to provide assistance in e-filing.

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15. What is an Electronic or Digital Document? How is a physical document is converted into an electronic document?
An electronic document is the electronic equivalent of the physical/paper document. A physical document is converted into an electronic document through scanning. It can then be attached to an e-form. You can also convert the softcopy of a document to the PDF format for using it as an attachment to the e-form

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16. What if I have paper attachments to file with the E-form?
You have to first get the paper attachments scanned and saved as a soft copy in PDF format. 

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17. I have scanned documents and want to upload/ submit the same.
You can upload / submit the scanned documents by attaching the same with the e-form and submitting on the MCA Portal.

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18. Can I have a copy of the filed e-form for my office records ?
Yes, if you are carrying a pen drive. On your request, the Customer Services Executive (CSE) will save a copy of the filed e-form on your pen drive. If you are filing the e-form from you office / home, you can save the copy of the form on your computer for future reference.

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19. How are payments made electronically? What if I do not have a credit card or access to Internet Banking?
Currently, payments can be made electronically through credit card / draft or by cash at the Coimbatore Facilitation Centre. The Internet Banking facility will also be made available shortly. During the e-filing process, the system will prompt you to make payment. You can choose the mode of payment and make the payment accordingly. You can also make payment subsequently at the counter of an authorized bank through the pre-filled challan generated by the system after e-filing.

For the purpose of collection of payments more than 200 branches in all major cities and towns of the following five Banks have been authorized:
  • State Bank of India
  • Punjab National Bank
  • Indian Bank
  • ICICI Bank
  • HDFC Bank

Details of the branches of the above banks offering this facility are given on 'Authorised Banks' link on the MCA portal.

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20. Is it safe to make online payments?
Use of Credit cards and Internet Banking is widely prevalent. It is a completely secure process.

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21. What about the privacy of data. Are the details/ information submitted through Internet freely accessible to all ?
The process of e-filing is completely secure. Online Inspection of documents is allowed strictly in accordance with the provisions of the Companies Act, 1956 on payment of a prescribed fee.

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22. While browsing through the records of my own Company on the MCA portal, if I find certain errors in the data, how do I intimate the same to MCA for correction ?
Please take a note of deviations and immediately write on the feedback link available on the portal.

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23. How do I use the view public documents facility on the MCA portal. Which documents are available for public viewing?
You can register yourself on the MCA portal and use the 'View Public Documents' link to view the documents of the specific companies available for viewing to public pertaining to specific company(s). Once you select the company(s), you will be prompted to make the payment @ Rs. 50/- per company. On receipt of payment, the system will allow you to view the documents pertaining to the selected company from the 'My Documents' link on the portal for a period of three hours from the time you start viewing. Documents such as balance sheets, annual returns, form 32 etc for the preceding two years are available in the digital form for the companies falling under ROC going live on the MCA portal.

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24. How do I apply for certified copies of the documents ?
You can avail this service by using the Get Certified Copies service. Once you make the necessary payment, your request will be routed to the concerned ROC. The ROC will directly send the certified copies of the requested documents to you.

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25. Can Stamp duty be paid electronically?
Presently, the stamp duty cannot be paid electronically. However, the new amendments made in the Stamp Act are expected to help address this issue with the use of appropriate technology in the near future.

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